[Written By External Partner]
There are different types of documents that you will use or send which may contain essays, letters, chart analysis, etc. Although you can easily send these documents over the Internet, not all of your recipients can easily access your file version. This is why it is best to know the different types of common documents to ensure that they are accessible to almost everyone.
If you’re having trouble opening files, you can go to Convert.io to change the versions in the desired file format.
In this article, you will learn about the most popular document files so that you can choose the right format to save, send or convert your documents.
You can choose a file format used below:
Microsoft Word includes DOC and DOCX file types. These types of documents contain text, and users can include graphics, tables, icons, photos, and other objects in the file for better explanation and understanding by the sender and reader. Users and recipients are free to edit files even after they have been sent.
Although DOCX files are not limited to Microsoft Office as it is an XML file that can be used in different programs, DOC, on the other hand, is only readable by versions of Microsoft Word and others. limited programs.
The Microsoft Excel worksheet has an XLS or XLSX document file. These file formats are primarily used to organize data in tables, charts and graphs for a quick overview of each piece of information presented. There are also additional functions for calculations that users can use for more efficiency.
Just like DOC and DOCX, the XLSX document file type is readable by any Microsoft Excel and other programs, while XLS is limited to Microsoft Excel and only a few programs.
Adobe developed the PDF or Portable Document Format document file. It is now used all over the web because it can retain the original layout of a document or presentation slide.
Usually, opening a document file in another program with different templates can change the font, graphics, and other objects depending on the availability of tools and formats. With PDF files, documents allow users to save and send text or presentation files without worrying about the objects in the file moving. This makes it a standard for the office document format to avoid any problem in the workflow.
To use a PDF file extension, most documents will have a selection in their file tab. Just choose “Export” and click on the “Export as PDF” option.
Hypertext Markup Language or HTML is a programming language used to create web pages. It uses the standard text file format with tags that control the text entries, links, graphics, and colors of a web page. However, visitors to the web page cannot see these commands unless they search for them directly. Users can view this type of document in plain text editors such as Notepad. HTML file extensions are “.htm” or “.html”.
If you want to view the HTML code in a web browser, you can follow the steps below:
? Google Chrome:
? Windows: Go to “More Tools” and select “Developer Tools”.
? Mac: Go to “View Developer” and click “View Source”.
? Mozilla Firefox: go to “Web Developer” and click on “Page Source”.
? Microsoft Edge: Go to “More Tools” and select “Developer Tools”.
? Apple Safari: go to “Expand” and select “Show page source”.
You can also find out how to view HTML code for web pages using other web browsers.
TXT is a file format containing only plain text without tables, images, graphics, or other objects. It is the most basic type and has little to no formatting at all.
TXT files can be opened, edited, and created in most word processing programs like Microsoft Word, LibreOffice, etc. You can use this common document file if you want to ensure that many users will be able to access the file.
PPT and PPTX are created by the Microsoft PowerPoint program for presentation files. Since the purpose of their creation is to make a file easier to understand through visual stimuli, they include text, graphics, tables, and more. It is like a video with a step by step image, and the slides can have a lot of animations, effects, and transitions.
Other open source programs can open the file, but the format, icons, fonts, transitions, and animations may change depending on the availability of programs available to the user opening it. PPT is generally available for Microsoft versions and limited programs, but PPTX has a wider range of programs.
The ODT or OpenDocument text document file is created by free word processing programs and is similar to DOCX. ODTs are document files that contain text, including icons, tables, images, and graphics such as DOC or DOCX. However, ODT is accessible to open source word processing software such as LibreOffice and OpenOffice. It can also be read by other non-open source word processing programs like Microsoft Word. However, the formatting may differ depending on the availability of fonts, icons, etc.